COINS (Collaborative Informatics and Neuroimaging Suite) is a end-to-end web based data management system. This tool suite provides an intuitive interface for easy data collection and management as well as rapid sharing among internal and external investigators. It offers tools to collect, manage and store participant demographics, clinical assessment and MRI, MEG, EEG data.
Our DICOM receiver collects and archives MR imaging data, requiring no user intervention. Automated data integrity checks ensure that inaccurate data are not stored. Invalid scans are sent to a temporary location until issues are resolved, ensuring that the data available to you are error-free.
Allow your own radiologist to review scans via COINS. We provide an easy to use interface where radiologists can make recommendations and comments about the scan. Participants letters can be formatted with user defined templates and letterhead.
Cache entire studies and assessments for offline use. Data can be entered without internet access into instruments through your browser. After the internet connection has been reestablished, the assessments can be synced to COINS. Back up options allow users to keep a local copy of the data collected offline.
Participants can complete assessments online based on a schedule you set up! You can schedule based on study protocol or customize the schedule for each individual participant.
COINS employs a dual data entry system for data collected on paper to ensure data accuracy. Through this system first and second entries are matched, conflicts are resolved and complete and accurate records are created.
COINS provides tools for creating and managing questionnaires. Fine-grained scheduling makes participant management a breeze. With integrated DICOM support, as well as EEG and MEG sessions, COINS comes ready for your imaging needs. Already have data? Easily import your files into COINS.
No matter how your team is organized, COINS can handle it. Flexible user management and roles make it easy to include researchers. A collaborator portal provides a place for metadata and study documentation.
Retrieve data from storage with our intuitive but powerful export tools. Specific safeguards prevent PHI exports, making COINS safe and secure. Easily share your data with other researchers – if you choose – and request data from other studies.
Design your study in COINS! The versatility of study visits, participant categorization and event schedules allow you to tailor any study to meet your data collection needs. We can also help to ensure compliance with IRB expiration reminders, max study enrollment notifications and specific user permissions.
Additional Features:
Subject Tracker: help study staff to log and track custom participant information. Trackers can help manage and log phone contact, visit progress, medication compliance, etc.
Inclusion enrollment report: automatically counts the demographic statistics and inserts them into the NIH Inclusion Enrollment Report format for your next NIH Progress Report.
Event schedule: use our study visits and participant groups to set up your study protocol.
Event Calendar: view your participants’ upcoming visits and schedule at home assessments.
Our DICOM receiver collects, archives, and imports imaging data, requiring no user intervention. It controls for mistakes at the scanner with participant enrollment and typo checks.
No DICOM receiver? No problem! We have a DICOM import tool that allows you to upload and rename DICOM files to make available in COINS.
Additional Features:
Behavioral Uploads: other data files collected during a scan session (e.g., stimulus response) can be zipped and uploaded to the file system via the web interface.
Scan Time Billing: through a credit decrementation system users are able to bill scan time to user defined charge codes.
DICOM QC: set parameters for each series’ individual DICOM headers to view outliers.
Start assessment data collection and entry with little or no training. Our intuitive interface and several of entry options make collecting data efficient and streamlined.
Share, copy or import your instruments quickly to get your study up and running. We have a large instrument library to choose from or else you can create your own!
Among the basic question types we also offer conditional jumping, critical question flagging, auto-populated fields (data from one question to another), auto-scoring, video/image upload options and more!
Additional Features:
Participant Queue Management: choose exactly which assessments and the order in which you would like to present them to your participants. Make templates to match your study protocol!
Assessment Imports: import data from past studies or data that has been exported from a different program with an easy import template.
Offline Entry: if you work in the field collecting data internet can be unreliable. Offline COINS (oCOINS) allows you to download your study instruments in a browser cache and pull them up for entry offline. Once you have internet connection again you can sync the data directly to COINS!
Ad hoc data backfill: for total, average and other formula questions that you forgot to add when you started collecting data. You can create the formula and backfill the data!
COINS makes the radiology reading process intuitive and efficient for the radiologists and the administrative staff.
Additional Features:
Radiologist Assignment by Study
Radiology Review Email List
Prioritize Urgent Scans
Participant Letters
Radiologist Specific Worklist
Customize Radiology Letter Templates
Happy participants mean better retention and easier data collection. We have built tools to help ease the burden on participants. Our Participant Portal allows them to complete assessment data from anywhere. From this portal they can also download their radiology review and view the studies in which they are enrolled.
Participant Goodies
Participant Portal: allows participants to complete assessments from anywhere.
Self Enrollment: for recruitment studies or consent waived studies participants can enter their contact information and enroll themselves in a study.
Auto-queuing: queue assessments automatically based on your study protocol. Control the date and time at which you would like to the assessments to become available to participants. Also, decide how long they will have to complete them.
Auto-notifications: send automated email reminders to participants about their upcoming assessment queue or for any other general study reminders.
COINS aims to foster a data community by increasing data sharing capabilities among investigators. The goal is to keep investigators in touch with each other and aware of data that is collected. Improving the ability to share data and study tools reduces duplicate efforts and gives way to more efficient research. The Data Exchange is a tool that allows investigators to request and share data with other investigators.
For investigators in closer collaboration, study portals serve as a central place for monitoring enrollment progress, quality assurance, document exchange, etc. Progress reports within the portals provide a complete workflow overview of a study to identify missing data at one glance. Internal and external collaborators can use the portals to access all data sources associated with their studies.
Protection is very important to investigators conducting human subject research. As such, this database has been developed following Health Insurance Portability and Accountability Act (HIPAA) guidelines to facilitate a safer and more protected environment in which to collect and store sensitive data. COINS provides a way to give granular level of access to your study to reduce risk of exposure to sensitive participant data.
Additional Features:
Study Specific Permissions
Encrypted Personal Identifying Information (PII)
Secure PII Viewing
ID Coded Data
All data are easy to retrieve and export with secure, ad-hoc querying of single and cross-site studies for assessments, scans and demographics. Study specific reports make data management a piece of cake.
Additional Features:
Query Scans and Assessments
Demographics Reports
Question Histograms
Progress Reports
With our automated tools you no longer have to manually curate your data or write time consuming scripts. You can collect, manage and map your NDA data accurately and efficiently all with COINS!
Features:
Question Mapping
Response Mapping
NDA Formatted Exports
GUID Data Export and Import
Scan Session Submission File Creation
Automated DICOM Data Zipping
COINS fosters a data community by increasing sharing capabilities among our users.
The Data Exchange allows internal investigators to share their data with external users at a click of a button.
Look who’s sharing!
The Autism Brain Imaging Data Exchange (ABIDE)
The Center for Biomedical Research Excellence (COBRE)
Consortium for Reliability and Reproducibility (CoRR)
Sign up to access these anonymized datasets:
Hundreds of researchers around the world trust COINS to collect and store their valuable data.
From Albuquerque, New Mexico to Zürich, Switzerland, researchers from around the world rely on us.
We have the capacity and infrastructure to serve big projects and a history of delivering.
We work with exceptional institutions doing industry-leading research. Here’s a few:
Get in touch to see how COINS can help you:
Contact UsWe’re constantly improving COINS.
